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How to Split Payments for a Reservation

How to disburse a partial payment to an owner for a long stay reservation?

Yunesh Khadgi avatar
Written by Yunesh Khadgi
Updated over a week ago

In this article, we will run through how to split guest payments for a reservation in PropertyStack and disburse funds to owners in instalments.

Objective:


By following this article, you will learn how to record split payments, create extensions, and disburse to owners in parts rather than as one lump sum.

In This Article, You Will Learn How to:

  • Record the first portion of a guest payment

  • Disburse part of the funds to the owner

  • Add an extension for the remaining balance

  • Manage receipts if the full amount was already receipted

Note: Disbursements in PropertyStack can only occur once per reservation. To split payments, you need to use receipts and extensions.

Step 1: Add the First Payment Receipt

  1. Go to the reservation in PropertyStack.

  2. Add a receipt for the first payment received (for example, $10,000).

  3. Adjust the accommodation balance by subtracting the portion you want to defer.

    • Example: $25,925 total minus $16,035 deferred = $9,890 received.

  4. The system will now calculate commission, cleaning fee, and the owner’s portion on this first instalment.

Step 2: Disburse the First Installment

  • Once the first payment receipt is added and balanced, disburse the funds.

  • This disbursement will include the commission, cleaning fee, and the owner’s amount based on the initial receipt.

Step 3: Add an Extension for the Remaining Balance

  1. Create an extension for the remaining balance (the portion deferred earlier).

  2. Enter the balance difference as the extension amount (for example, $16,035).

  3. This sets up a separate fund with its own commission and owner calculation.

Step 4: Add the Second Payment Receipt and Disburse

  • When the second payment is received, add a receipt for the remaining balance.

  • Once receipted, you can then disburse the extension.

Step 5: If the Full Amount Was Already Receipted

  1. Reverse the full receipt.

  2. Add a new receipt for the first instalment (for example, $10,000).

  3. Disburse using the method shown above.

  4. Add another receipt for the remaining balance.

Conclusion

You have now learned how to split payments for a reservation in PropertyStack. This process allows you to disburse part of the funds to the owner during a long stay, while keeping commissions and balances correctly calculated for each installment.

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